Youve just finished a job interview for your dream position and now here you are, listening to crickets. And guess what? So is the interviewer.
Theyd love to give you a shot, but you just didnt seem too interested. And so they move on to the next candidate. Because you never followed up. Thankfully, this is just a hypothetical scenario. Because you will follow up after the interview, and it will make the employer want to hire you.
This guide will show you:
- How to write a follow-up email after an interview better than 9 out of 10 others.
- What to write in your interview follow-up email depending on the scenario (first interview, second interview, phone interview, or after no response).
- Sample follow-up emails you can copy, adjust, and use today to make hiring you a no-brainer.
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Still waiting for that interview call-in? Maybe its the right time to follow up on your resume and cover letter.
Find out how to follow up with a recruiter from our comprehensive guide: Following Up on a Job Application: How-To Guide & Examples
Lets get started then.
Heres how write a follow-up email after an interview in 4 different scenarios:
Follow-Up Email Right after the Interview
First of all, its a matter of good manners.
More importantly, though, its what hiring managers want:
This report shows that 91% of employers like to receive follow-up thank you notes. And yet, according to another study57% of candidates dont send them.
Easy math, isnt it? Following up on your interview with a thank you email gets you ahead of more than half of the competition.
When to follow up after an interview?
The sooner the betterthe same day as the interview or the next, but definitely no later than 24 hours after the interview.
Whats the best interview follow-up email subject line?
One thats short and makes it clear what the message is about. Have a look at these examples.
Sample Subject Lines for a Follow-Up Email after an Interview
- Thank you, [Interviewers Name]!
- Thanks for your time today!
- Thank you for the opportunity!
- Appreciate your time and advice.
- I enjoyed learning more about [Company Name]. Thank you!
And how to write the message itself? Have a look at this template for a follow-up email right after the interview.
How to follow up after an interview?
- Open with a formal salutation and address the hiring manager by name.
- If you interviewed with several people, send a separate follow-up note to every one of them.
- Express your appreciation and reinforce your interest in the position.
- In the follow-up, refer to specific company plans that you discussed during the interview.
- Suggest how your experience and skills can help with their challenges.
- Say that youre willing to provide the hiring manager with any additional information if necessary, and confirm when a final decision is to be made.
And heres an interview follow-up email sample you can adjust and use for your thank you message:
Sample Follow-Up Email After an Interview
Subject line: Pleasure to learn more about [Company Name]
Dear[Hiring Managers Name],
Thank you so much for taking the time to talk to me about the position of[the position youre applying for]with[Company Name]this morning. It was a pleasure to learn more about your[innovative strategy / upcoming challenges / core values / industry insights].
The details you provided me with about the position convinced me that this is a job I would enjoy and one where I could make a valuable contribution with my skills and experience[refer to your specific area of expertise and how it can benefit your employer].
I was also thinking about what you said regarding[specific issue discussed during the interview]. In my last role as[your current or most recent position]I found that[data-backed explanation of how you would tackle the issue in question].
Finally, attached you will find the details of some of my projects we talked about. Please feel free to contact me if you find you need any more information. I look forward to our call next week as discussed.
Thank you once again,[Hiring Managers Name].
Out of all the stages of following up after an interview, this ones the most crucial. Thats why weve put together a handy guide that explains how to make the most of it in full detail: Thank You Email After an Interview: How to Write One That Gets You the Job
Phone Interview Follow-Up Email: Is It Any Different?
That depends on what sort of a phone interview you had.
A regular phone interview after submitting an application? The rules for a standard interview follow-up email apply.
What if youve been screened during a sourcing process? That iswhat if its the employer that found you, and not the other way around?
If youre interestedclearly reiterate that. Sourcers often interview multiple people on the same day. Their job is to engage candidates and weed out those that arent genuinely keen on the offer. Show them your engagement.
How to write a follow up email after phone interview?
- Thank them for their time and interest.
- Emphasize your interest. Be as specific as possible: say what parts of the job excite you and why.
- Enclose your resume and a cover letter to explain your motivation and outline your key selling points.
- Keep it short.
Lets take a look at this sample.
Sample Follow-Up Email After Phone Interview
Subject line: Thank you for the opportunity, [Hiring Managers Name]!
Dear [Hiring Managers Name],
Thank you for talking with me today. I really appreciated learning more about [Company Name]. It was great to learn that you share my approach to [industry / business]. I particularly liked the way you [specific detail about the company you learned during the interview].
Im looking forward to meeting with you in person and discussing our cooperation further. Please find attached my resume and cover letter with detailed work experience.
Pro Tip: Not interested in the job after the interview? Send a thank you follow-up email anyways. Thank them for their time and consideration, explain why the position isnt a good match for your skills and experience and let them know youd like to stay in touch if they have suitable openings. Never burn bridges on the job market.
Some time after your initial interview, your phone rings again.
Were happy to inform you that youve been selected for a second interview
Congratulations. But guess what? After the second interview, you need to send a second follow-up email.
How to Follow Up after a Second Interview?
The biggest difference between the first and second interview follow-up emails is: the deeper your run in the recruitment process, the more detailed you should be in your messages.
Youve probably discussed particular plans and challenges or the details of the position. After a second interview, in your follow-up letter, provide information on how you would tackle them.
Pro Tip: Just like with the follow-up email after the first interview: if you interviewed with several people, send separate, personalized notes to each of them.
Heres another sample.
Follow-Up Email after a Second Interview Example
Subject line: It was a pleasure to talk about [the name of the position] with [Company Name]
Dear [Interviewers Name],
Thank you for the opportunity to come and chat for the second time. Now I am even more certain that working with [the team name] would be a dream come true for me.
I started to think about the [project] that we discussedI have some ideas on how we could make it successful. I describe them briefly in the attached presentation. Please, let me know what you think. Id be happy to explain the details and hope to get the chance to discuss them with you later.
Thank you again for your time and advice. Looking forward to hearing from you.
So youve learned how to write a follow-up email after an interview. You crafted your perfect follow-up letter and sent it right after the talk. And then
Weeks go by. And theres no call-back.
Dont lose hope. You might still be very much in the running. And, with another follow-up email, you might become the top seed.
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How to Send a Follow-Up Email After No Response?
A follow-up letter after an interview when theres been no response might feel difficult to write.
All in all, youre trying to check in asking a seemingly annoying question, When are you finally going to make up your mind?
You need to ask about the interview result politely and professionally enough so that you dont come across as a pest.
Is it a good idea to send one, then?
Yes. But only when done right.
When to send a job interview follow-up email after no response?
Only after the established deadline has passed. Unless
You got another offer.
In such case, if youre planning to accept it, let all other companies know.
If, on the other hand, you would rather work with this, not that company, tell them about the competitive offerif theyre interested in you, its very likely theyll be eager to speed up the decision-making process.
And what to write in your second follow-up email?
Most importantly: not much.
- Remind them of the passed deadline.
- State that youre still interested.
- Ask if theyd like you to provide any additional information.
Have a look at this sample.
Sample Second Follow-Up Email after Interview
Subject line: Following up on an interview for [the name of the position]
Dear[Hiring Managers Name],
I thought Id check in as, during our last interview, you mentioned that youd be making the final recruitment decision for the [the name of your position]by[the established deadline].
Please, let me know if you have an update and if there are any additional details I could provide you with to facilitate the hiring process.
And heres another example of a follow-up email after a job interview in case you were offered another position.
Sample Second Follow-Up EmailCompetitive Job Offer
Subject line: Following up on an interview for [the name of the position]
Dear[Hiring Managers Name],
I would like to let you know that I have been offered a position with[Company Name]. My deadline for accepting or rejecting it passes on[the established deadline].
However, Id be happy to turn down that offer if you decided to choose me as your new [the name of the position]. Please, let me know if youre likely to reach a hiring decision before the deadline I established with[Company Name].
If you need any additional information from me, please let me know.
Simple as that.
Now, for the final dilemma you might be facing at this point:
Following up on a job interviewemail or phone call?
Lets look at some data.
This study has shown that 46% of recruiters and hiring managers prefer to be contacted by email. Only two out of five were open to phone calls. If youre not positive that your hiring manager would be okay with your calling themstick to the battle-tested follow-up email.
Pro Tip: And what if you dont get that job? Just get over it, accept your lost opportunity, and move on, right? Wrong. Even if things didnt work out, use this as a networking opportunity. Connect with the hiring manager on LinkedIn and keep the conversation going: maybe send some articles that might be relevant to them, congratulate on their accomplishments. You never know what connections might prove useful in the future.
Speaking of networkingyou might be wondering whats in it for me anyways? Get inspired and learn how to network from Elle Torres: a girl who networked her way into a 6-figure job in her 20s, before finishing her degree, without any prior connections: How to Network Your Way Intro a $100,000 Job: Real-Life Story
And, whatever stage of your job search youre on right now, make sure you know how to use one of the most powerful tools youve got at hand: LinkedIn. How to Use LinkedIn Right in 2022: Expert Tips for Your Profile and Job Search
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here.Here's what it may look like:
See more cover letter templates and start writing.
Here's how to write a perfect follow-up email after an interview:
- Write the first interview follow-up email within 24 hours after the interview.
- Send a separate, personalized email to everyone you interviewed with.
- Be specific (especially when following-up on a second interview). Suggest how you can help the company with their challenges.
- Write a second follow-up email to ask for an update If you get no response after the established deadline.
- Follow-up even sooner if youve received another offer, whether or not youre planning to accept it.
- Stay in touch with the companyeven if you dont get the job. Nowadays, networking is more important than ever!
So there you have it. All you need to know about following up on a job interview.
Do you have any additional questions on what to say when following up on an interview? Want to learn more about writing a perfect interview follow-up email? Drop me a line in the comments and Ill get back to you right away. Lets chat!